About Us:
AdNet/AccountNet, Inc. is an 8(a), WOSB, and WBE owned management consulting firm founded in 1990. We blend the best in people with the ongoing demands of the workplace by providing high quality staffing and executive search services.
This position is onsite in Arlington, VA. There are not any remote options for this contract. Work will be performed for and at a Federal Government agency. This contract has strict security requirements - applicants must pass a Federal Government background check (National Agency Check with Inquiries NACI). The contractor should have basic knowledge of government accounting. Strong customer service, interpersonal, oral and written skills are required. Candidate must have a keen eye for attention to detail. High school diploma and previous government accounting required.
ACCOUNTING CLERK DUTIES AND RESPONSIBILITIES:
The Contractor shall provide services required to verify requisite “proper” information contained in relevant invoice documents, facilitate approval or rejection of incoming invoices; resolve problems related to the recording or processing of invoices; and save final records of all approved and rejected invoices to a centralized electronic location.
Additionally, the Contractor shall:
• Compile and maintain accounts payable records specific to invoice processing.
• Process approximately 200 to 250 invoices monthly.
• Review all invoices for appropriate documentation and approvals prior to processing for payment.
• Answer all vendors’ and USTDA staff inquiries specific to the financial management portion of the agency’s invoice process.
• Serve as liaison, and initial point of contact, between the vendor and Agency’s Financial Management Shared Service Provider Payment Center to resolve standard questions and discrepancies.
• Ensure invoices are processed and paid within the timeframe required by Prompt Payment Act and/or applicable Executive Order, Regulations, and/or policy.
• Track final invoices for prompt payment.
• Save approved and rejected invoices in dedicated centralized electronic folder.
• Review accuracy of invoice expenses to obligated funding balances in Oracle and TDAMIS II and help Agency's staff troubleshoot discrepancies between the two systems as needed.
• Enforce payment processing guidelines.
• Generate, distribute and maintain all accounts payables reports, spreadsheets and agency payable files.
• Input approved invoices in Oracle and TDAMIS II.
• Manage agency’s invoices “box” to ensure all emails specific to invoices are routed, processed, or responded to timely, typically within three business days.
PERIODIC REPORTS AND OTHER DELIVERABLES:
• Daily invoice reports - list of invoices approved for payment.
• Weekly aged invoice report – list of “aged” invoices pending approval with current status.
• Other reports as requested.